Payroll Department

Chapter 1 INTRODUCTION Background of the take aim The manual of arms surgery of wagessheet department remains comes with a tone of voice by step role, first is to establish a datecard administration where employees fill out a clippingsheet or drill a time clock. Use timesheets that contain blank slots for regular, vacation, personal or throw time. Create a separate file remains for whole timecards submitted. If employer bemuse salaried employees, ready a logarithm with the salary amount from each one employee should be paid each pay-period (Grace, 2012).According to the rendering of Roos (2005) a paysheet department governing body involves everything that has to do with the payment of employees and the register of business imposees. This involves keeping track of hours, calculatingwages, withholding taxes and otherdeductions, printing and delivering checks and pay participation taxes to the government. In addition, paysheet system enables the employer to surgical operation its payroll done a computerized system. As stated by McGraw (2009), payroll is the sum of all financial records of salaries for an employee, wages, bonuses and deductions. payroll department plays a major role in a corporation for several reasons. From an ethics in business viewpoint payroll is a critical department as employees are responsive to payroll errors and irregularities serious employee morale requires payroll to be paid by the way and blamelessly. The primary missionary station of the payroll department is to ensure that all employees are paid accurately and timely with the correct withholdings and deductions, and to ensure the withholdings and deductions are remitted in a timely manner. A payroll system is the method used by payroll professionals to pay employees for their services.Regardless of the type of system used, there are basic functions that must(prenominal) be actionedcalculation of hours worked, deductions, personal information and benefits. paysheet system allows the employer to perform the labours necessary to ensure accurate and timely paychecks. Through the payroll system the employer creates procedures that coordinate the payroll department with these other departments. In addition, it avails gay resources with tracking employees benefit days, such as vacation time, personal time and sick time.Payroll system often has the ability to automatically transport employee punches/swipes from the timekeeping system into the payroll system automatically (Trias, 2011). It is really inescapable fact that having a manual procedure in creating payroll system takes a long time to finish a certain task because of the many steps and processes that should be taken. There is the collection of data such as daily time record, remittances, and individual manual calculation of payroll. Individual data is transferred done sheets, encryption and double checking later on calculating.All this process requires labor and effort to complete the task (Quidgara, 2009). A manual payroll system requires that the payroll be bear upon by hand and is therefore a considerably slower procedure than an automated system. The former makes payroll bear on simpler, and reduces errors, which are more(prenominal) in all probability with the manual system (Grace (n. d)). Manual payroll system requires payroll processing to be done completely by hand. Therefore, time card, wages and payroll, tax computations, wage garnishment and voluntary deductions are done manually.Furthermore, paychecks and pay stubs are handwritten or printed on a typewriter. The main disadvantage with this system is its extravagantly room for errors. The more manual computations the payroll representative has to make, the more errors shes prone to make. Furthermore, its time-consuming because to ensure the payroll is accurate, she has to triple-check the data in the first place printing checks. Even then, its possible to miss errors. Pape r filing is required with this system, which croupe create clutter.Furthermore, if the payroll representative does not interpret how to calculate payroll taxes manually, erroneous tax withholding, reporting and payment occur. This heap result in penalties from federal and state tax agencies (Grace n. d). According to Schievelbein (n. d)The department of the Interior, National Business totals (NBC) Federal Personnel/Payroll body (FPPS) is a modernistic, mainframe- base, portable, coordinated, on-line, and real-time forcefulness and payroll system. The system provides personnel and payroll support to numerous agencies.The system is guest-driven, creating and generating the full life troll of personnel transactions, enabling agencies to maintain records electronically. FPPS handles all current regulations including particular(a)ized pay, garnishments, special appointment programs, and more. FPPS was developed by the NBC using state-of-the-art database technology, fourth-gen eration language, structured development methodology, and computer-aided software system engineering tools for robust performance and ease of maintenance.FPPS is a exceedingly sophisticated and comprehensive database management system providing an extensive array of human resources (HR) and payroll automation support within its core, including requirements prescribed by node agencies, the NBCs centralized Payroll Operations Division (POD), and the Office of Personnel attention (OPM). The FPPS application supports Requesting Office, quantify and Attendance (T&A input), Servicing Personnel Office, Security, Time &Attendance Maintenance, and Pay Maintenance commands for Federal employees and Emergency Workers (Casuals).All data is be in a angiotensin converting enzyme database which eliminates redundancy and multiple update routines. The single database concept also provides for ease of maintenance and ensures data integrity. Security is controlled by the customer and is suffic iently flexible to support all business processes. The system is table-driven to facilitate real-time data updates and maintenance. Many of these tables are on-line for customer use. FPPS also offers all required electronic interfaces with the U. S. Treasury, OPM, National Finance C assume (NFC), and various accounting systems.The system offers extensive data warehousing capabilities. In an AutomatedPayroll frame, companies offer computersoftwarethat entrust assist you in processing payroll. You will need to input information for each employee when he is hired, but after that, thesoftwarewill calculate payroll taxes and other deductions automatically. The advantages of this type of payroll system are numerous few potential mistakes and less time spent processing payroll. In addition, employees roll in the hay be trained to slope the rogram more easily, so you wont need to play on just one person to process payroll (Richerd, 2008). A computerized payroll system saves on time an d lowers your error ratio. You bed enter payroll payment information quicker than with a manual system, and run payroll registers to double-check your information before printing the checks. This allows you to detect errors and redress them beforehand. Additionally, computerized payrolls simplify tax processing by computing the data for you and allowing you to do bulk print runs (Grace, n. d). A study of Marata (2011), St.Peters College Employees Payroll system is a system that enables the employees of St. Peter College to view the information on their payroll in a computerized manner. Nowadays all establishments are becoming modernize they use modern technology to make a transaction fast, easy, and accurate in nine to reverse and lessen the time consumed, and having a modern technology in an establishment protects and secures confidential information. It also assistances human to reckon and understand complex problem and analysis such us the computational need of humans.Esp ecially to business establishment or corporation or yet schools in processing enormous data and complex transaction, payroll is an role mannequin of complex transaction because it is a critical business operation transaction with numerous accounts, and produces plenty of confidential files. An automated payroll system will not only provide an accurate calculation and fast process of payroll transaction but it will secure data through security implementation and accordingly arrange files provided by a knowing database that will produce a paperless environment and a tool to athletic supporter a certain user to make everything in an orderly manner.The developers find decided to solve the problems in a way that we will create a system that will lessen the time in manually entering the formulas for every employee of St. Peter College and to organize all the paper flora of the Accounting Department of St. Peter College. Now that technology had made large(p) approach in organizatio ns, institution and even private companies, Payroll ashes for Silverios Seafood and restaurant is not an exemption. This participation needs this technology.Silverios Seafood and eating place was founded on March 10, 1996, located at Arellano Bani, Dagupan City. It is being managed by Ms. Theresa C. Neihum. With the use of the system, it can provide an accurate and reliable process of computation of the employee salary. tax write-off of SSS, PhilHealth and others is automatically computed after data has been entered. In line with this project, the developers came up with payroll system for Silverios Seafoods and Restaurant which will raise the business standards to be more competitive.Through this integrated system, it will no durable have a core group in doing payroll transactions through the use of payroll system it will easily calculate the employees salary, deductions and by automatically generating a pay slip. It will help promote quality of service and avoid waste of ti me since there are no such longer delays in the computation of employees salary. Conceptual Framework In order to provide this study with its groundwork, the developers utilized the concept of Input- branch-Output. Figure 1. 1 shows the epitome of the study entitled Payroll System for Silverios Seafood and Restaurant.The input move of the research paradigm consist of the current procedure in payroll, computer hardware and software requirements and accepts of the proposed system and acceptability of the system. In the process variable, waterfall model was chosen as the software development methodology which consists of the five somas such as requirement analysis and definition phase, system and software contrive phase, implementation and unit testing phase, verification and system testing phase and the operations and maintenance phase.The developers output for this project is the Payroll System for Silverios Seafoods and Restaurant. After gathering the needed inputs, the develop ers came up with the output which is the Payroll System for Silverios Seafood and Restaurant. Figure 1. 1 Schematic research paradigm for Payroll System for Siverios Seafoods and Restaurant Payroll System for Siverios Seafoods and Restaurant Waterfall Methodology * Requirement Analysis and Definition arrange * System and Software Design course * Implementation and Unit Testing Phase * Verification and System Testing Phase Operations and Maintenance Phase 1. Current process in the payroll System. 2. Hardware and software requirements of the system. 3. The features of the system. Process Output Input Statement of the Objectives This project aimed to design, develop and test a Payroll System for Silverios Seafood and Restaurant. Specifically, it sought to meet the following objectives 1. To let out the current procedure in payroll 2. To identify the hardware and software requirements of the system 3. To describe the features of the system and 4.To test the acceptability of the syste m. Significance of the Study The main purpose of the study was to develop an efficient and reliable system that will be used by the Finance Department of Silverios Seafood and Restaurant in the generation of payroll of the employees. The system will improve the manual process and provide accurate information in the company and will benefit the following entities Silverios Seafood and Restaurant. The system can help the company accomplish their goals and objectives, to lessen the hassles in manual computation of employees salary.The computerized payroll system will help the Silverios Seafoods and Restaurant to have an integrated and organized process of managing and calculating salaries for the employees. Finance Department. The system reduces the slow process of computation of payroll for each employee. This provides an accurate and reliable process of generating payroll. Treasurer. By using the system, it will minimize the time consumed by the cashier in the computation of employe e salaries and has an accurate and fast generation of payroll. Developers.This study will allot as training and experience for the developers. It will also enhance their friendship on software development. Future Developers. For future developers, this project will overhaul as their references in conducting the same study. Through further reading, future developers can get ideas out of it that will guide them to create and accomplish their projects. stretch and Limitations The study focused on the development of the generation of payroll of employees which is computed based from the rate per day, overtime, gross, net pay, and deductions such as SSS and PhilHealth.An additional feature of the system is a log-in log-out process for security purpose. Other features include file maintenance which can add employee record, edit employee information, and generate pay slip for each employee. Computation of payroll is done every fifteenth and 30th day of the month. The system will exclud e the monitoring of employees absences or tardiness or even daily time record and leaves-of-absences, as thoroughly as generation of report of leave of absences of each employee. Definition of TermsTo have better understanding of the terms used in this context. The following terminologies were defined. Calculate. Is a deliberate process for transforming one or more inputs into one or more results, with variable change. Deduction. The act of deducting or subtraction. Gross Pay. Is anemployeesregular profitsincludingallowances,overtime pay,commissions, and bonuses, and any otheramounts, before anydeductionsare made. engagement Pay. Portion of asalaryorwagesthat anemployeeactually gets (takes home) afterpayingalldeductionsand taxes. Payroll. Totalamountrequiredtopayworkersandemployeesduring aweek,monthor otherperiod. Payroll System. A payroll system involves everything that has to do with the payment of employees and the filing of employment taxes. Salary. Agreed-upon and regular com pensation foremploymentthat may be paid in anyfrequencybut, incommonpractice, is paid on monthly and not on hourly,daily, weekly, or piece-work basis. Systems development life cycle.Systems development life cycle (SDLC) is a conceptual model used inproject managementthat describes the stages involved in an information system development project, from an initial feasibility study through maintenance of the completed application. System. It is an automated or manual that comprises people mechanism and/or methods organize to collect, process, and disseminate data that represent userinformation. Waterfall Model. Waterfall model is a SDLC approach that assumes the various phases of a project can be carried out and completed entirely sequentially.